How do I...?

Get started

  1. Click on create new account on the home page
  2. Enter a user name, your e-mail address and your name.
  3. Read the Terms and Conditions.
  4. You will be sent a verification e-mail. Follow the link to set up your account.
  5. You can change your account details and edit your recording preferences at any time by clicking 'My Account' in the top right corner and selecting the 'Edit' tab.
  6. You will need to log in to carry out any of the activities described below.

Submit a wildlife sighting

  1. Select 'Enter a casual record' from the 'Record' tab
  2. Type in the common or scientific name of your species and select the correct one from the dropdown options. You can also type 2 letters from the genus and 3 from the species name to find species by abbreviation, e.g. "chren" will find Chilocorus renipustulatus.
  3. Click 'upload photo' to add one or more photographs of your wildlife sighting. You do not have to upload a photo, but it will help to verify your record.
  4. The spatial reference, or grid reference is used to determine a more accurate location than just using location name. Type a grid reference into the box or left click on the map to show where you made your wildlife sighting. You can record at any resolution from 10km to 10 metres – the resolution changes as you zoom in or out. If you click outside the OS National Grid, the reference system will automatically change from OSGB to WGS84.
  5. Fill in as much information as you can in the other boxes. Boxes marked * must be filled in.
  6. Click 'submit' in the bottom left hand corner.

Submit a list of records made in the same place on the same date

  1. Select 'Enter a list of records' from the 'Record' tab.
  2. Enter the species you saw, any information about them and photos if possible on the 'what did you see' tab.
  3. Click on the 'when and where was it' tab to enter the date and location of your records.
  4. Add an overall comment if you wish, and click 'submit'.

Explore my own records

  • Select 'My records' from the 'Explore' tab to view your records on an interactive map and in a table.
  • Select 'My Photos' from the 'Explore' tab to view your records on an interactive map and in a table with photos embedded.
  • Select 'My Photo Gallery' from the 'Explore' tab to view a thumbnail gallery of all your photos. Use the filters at the top to find photos by date or taxonomic group, and click on a thumbnail to see the enlarged photo.

Explore records submitted by another user

  1. Select 'All Records' from the 'Explore tab'.
  2. Type a user name into the blank box at the top of the 'Recorder' column in the table below the map (you can use * as a wild card) and then click anywhere outside the box.

Explore records of a particular species or taxonomic group

  1. Select 'All Records' from the 'Explore tab'.
  2. Type a species name into the blank 'Species' box or a higher taxon name into the blank 'taxon group' box at the top of the table (you can use * as a wild card) and then click anywhere outside the box.

Explore records for a particular geographic area

  1. Select 'All Records' from the 'Explore tab'.
  2. Pan and zoom to your area of interest and use the query tool (? Icon) to select records on the interactive map. The details will appear in the table below the map.

Know whether records have been verified

  • Currently, ERIC North East is arranging for records to be verified by exporting them and sending them directly to County Recorders or local specialists. As such, you will not know whether your record has been verified via this website and for the time being, all records will appear as blue squares on the map.
  • It might be necessary for ERIC North East staff to contact you using the email address you register with if we have any queries about particularly unusual records. Your email address will not be supplied to third parties.
  • This website incorporates verification rules developed by national recording schemes for NBN Record Cleaner. Automated checks are run every 30 minutes to highlight records which are outside the known spatial or temporal range of the species, and records of species which are difficult to identify. If your record is highlighted by Record Cleaner you will receive a message on the home page, with the option of editing the record or simply removing the message. Please note that records highlighted by the automated verification rules are not necessarily incorrect!

Find out more

Please contact us at eric.ne@twmuseums.org.uk if you have any queries about the website or suggestions for improvement.

Happy recording!